Most event platforms don’t show full pricing onscreen. Other custom enterprise platforms use quotes. Some charge based on registration, while others charge based on attendee number and feature requirements, and a few surprises with additional costs for networking, integrations, or full event support.
In these circumstances, if you don’t choose your platform wisely, your event budget can skyrocket. A higher-priced event platform doesn’t always mean a better event experience.
In the market, there is a wide range of event platforms that can accommodate more than 5,000 attendees with ease. But here, we will look at some of the best event solutions that not only offer affordable pricing but also provide robust engagement & networking features, branding, analytics, and more.
What Types of Pricing Plans Do Event Platforms Offer for Large Conferences?
- Attendee-Based Pricing
This is a pricing model where event platforms charge based on the number of registered attendees or participants. As the number of attendees increases, the price increases accordingly. Attendee-based pricing is ideal for organizations that host large-scale events occasionally.
- Per-Event Pricing
In a per-event pricing model, event platforms charge businesses a flat fee for a single conference. It is ideal for businesses and organizations that host events sporadically—such as every 3 to 6 months, rather than regularly.
- Enterprise Custom Pricing
Enterprise custom pricing is a model where event platforms create a personalized pricing plan as per the company’s specific needs, usage as well as requirements, such as the number of participants, required features & capabilities, integrations, event management support & so on. It is perfect for organizations that frequently run large-scale events.
- Annual Licensing Model
Annual licensing is a pricing model in which event platforms charge businesses a one-time annual fee. Instead of paying monthly or per-event fees, businesses pay a one-time fee for 12 months during which they can host unlimited events and also use the platform’s premium features. This model is often available at a discounted rate and is ideal for the organizations that host regular events throughout the year.
- Tiered Packages
It is a pricing model where event platforms offer different plans at different price levels. Typically, there is a basic plan with essential features, a professional plan with advanced features, and an enterprise plan with premium capabilities. Each plan offers value but higher-tier plans often include additional features to meet the needs of an organization. Businesses can choose the plan that best fits their needs & budget.
Top 10 Event Platforms with Best Custom Pricing for 5,000-Attendee Conferences
1) Airmeet
Airmeet is a virtual and hybrid event platform with a strong focus on creating a highly interactive and engaging experience in a virtual environment. The platform is a highly scalable platform designed for hosting large-scale conferences with ease, without compromising video quality.
Many event platforms struggle with lag issues when the number of participants increases, but this is not the case with Airmeet. It easily accommodates up to 100,000 participants in a single conference.
Airmeet’s event plan is best for large-scale conferences as it can support hundreds and thousands of attendees in a single event and allows you to use its advanced features.
Pricing is not listed for this plan. Airmeet offers a personalized quote for large-scale virtual and hybrid events.
Airmeet has 4.6 stars on G2 and 4.4 stars on Capterra
Features and capabilities Airmeet offers for large-scale conferences
- Branding and customization
- Interactive virtual stage
- Multi-track events support with parallel sessions
- Screen sharing
- Backstage area
- Interactive tools like live chat, poll, Q&A
- Raise hand & emoji reactions
- Mobile app for on-site check-ins
- Breakout rooms
- Dedicated networking lounge
- Speed networking
- Flued space
- Recording capabilities
- Event analytics and reporting
- Data privacy and security
- CRM software and marketing automation integration
- 24/7 customer support
- Custom email domain
- Private meeting scheduling option
- Dedicated customer success manager
Best for – Brand conferences, hybrid conferences, association events, and B2B conferences
2) RingCentral Events
RingCentral Events is a virtual and hybrid event platform that allows you to run personalized AI-powered events that reflect your brand, build community, and create a lasting impression with your audience.
RingCentral Events offers three different paid plans on a per-organizer pricing basis. Each plan includes unlimited events and registrations, allowing you to run as many events as needed. The pricing starts at $99 per organizer per month, ideal for small businesses. But for large-scale conferences, you require custom enterprise pricing.
RingCentral Events has 4.5 stars on G2 and 4.5 stars on Capterra
Features and capabilities RingCentral Events offers for large-scale conferences
- Event branding
- Live streaming capabilities
- Screen sharing
- Interactive tools like live chat, poll & Q&A
- Breakout room
- Detailed event reporting and analytics
- Data privacy & security
- Customer assistance
Best for – Tech conferences, internal conferences, and community events
3) Zoom Events
Zoom Events is a virtual event platform used for hosting single or multi-day, multi-track virtual and hybrid events. It creates impactful and engaging experiences that drive interaction and participation with your employees on a deeper level. Zoom’s event plan is best for businesses that want to host large-scale conferences.
Zoom Events has 4.5 stars on G2 and stars on Capterra
Features and capabilities Zoom Events offers for large-scale conferences
- Event branding
- HD video streaming
- Lobby space to welcome attendees
- Screen sharing
- Interactive stage
- Engagement tools like chat, poll & Q&A
- Real-time networking
- Event analytics and reporting
- AI capabilities
- Data privacy & security
Best for – Multi-day conferences
4) Cvent
Cvent is an all-in-one solution for every event, whether it is in-person, virtual, or hybrid, supporting events of all types and sizes. It helps organizations plan and execute large-scale, complex conferences with ease. Cvent personalizes every attendee journey with AI and targeted content, helping deliver a memorable brand conference experience.
Cvent prices are not disclosed. Please contact the company for a customized pricing plan.
Cvent has 4.3 stars on G2 and 4.5 stars on Capterra
Features and capabilities Cvent offers for large-scale conferences
- Event branding
- Live streaming capabilities
- Interactive stage
- Engagement tools like chat, poll & Q&A
- Breakout rooms
- Networking
- Robust event analytics and reporting
- Data privacy and security
- Customer assistance
Best for – Multi-track business conferences and internal conferences
5) Webex Events
Webex Events is an all-in-one event management platform that enables you to host unforgettable virtual, in-person, and hybrid events and conferences. It provides everything you need to raise the bar for your event and bring it to life. Webex Events helps you create seamless multi-session conferences from 100 to 100,000 attendees.
Webex Events has not disclosed pricing details. You have to reach out to us for a personalized quote tailored to your needs.
Webex Events has 4.6 stars on G2 and 4.4 stars on Capterra
Features and capabilities Webex Events offers for large-scale conferences
- Branding and customization
- Session check-in
- Event lobby
- Live streaming & simulive
- Screen sharing
- Engagement tools like chat, poll, survey & Q&A
- Speaker/sponsor collaboration
- Networking
- Gamification
- Video breakout rooms
- Event analytics and reporting
- CRM integration
Best for – Corporate conferences and association events
6) vFairs
vFairs is an end-to-end event management platform recognized for creating immersive 3D experiences for a virtual audience. It is a highly scalable platform, supporting large-scale events and conferences with up to 50,000 attendees.
vFairs uses custom pricing rather than fixed plans. Your event cost will be calculated based on various factors, including the number of attendees, the type of event, necessary features, and support services needed.
vFairs has 4.7 stars on G2 and 4.8 stars on Capterra
Features and capabilities vFairs offers for large-scale conferences
- HD live video streaming
- Registration & ticketing
- 3D virtual lobby
- Branding and customization
- Screen sharing
- Engagement tools like chat, poll & Q&A
- Breakout rooms
- Networking
- Gamification
- Data privacy & security
- Robust analytics dashboard
- Customer support
Best for – Virtual, in-person and hybrid conferences
7) Whova
Whova is an all-in-one event management software that helps you create engaging and organized virtual, in-person, and hybrid events. It enables you to manage pre-event tasks like registration, webpage creation, event marketing, and more.
Whova has powered over 50,000 in-person and virtual/hybrid conferences to date, including association events, education events, government events, corporate events, trade shows, expos, and more.
Whova does not offer a package pricing plan. Instead, it uses custom event-based pricing, allowing you to request a quote based on your event requirements.
Whova has 4.8 stars on G2 and 4.8 stars on Capterra
Features and capabilities Whova offers for large-scale conferences
- Registration & ticketing
- Event website builder
- Live HD streaming capabilities
- Screen sharing
- Interactive tools like live chat, poll & Q&A
- Breakout rooms
- Networking opportunities
- Exhibitor and sponsor management
- Event analytics and reporting
- Data privacy & security
- Customer assistance
Best for – Business conferences and association events
8) Bizzabo
Bizzabo is an event management platform that helps B2B businesses plan, manage, and execute in-person, virtual, and hybrid events. With the aim of streamlining the event planning process and increasing attendee engagement, it provides tools for event registration, ticketing, website creation, marketing, hands-on experiences, and analytics.
Bizzabo starts at $17,999/year for its Event Experience OS. It is subscription-based pricing suitable for organizations running multiple conferences annually.
Bizzabo has 4.3 stars on G2 and 4.4 stars on Capterra
Features and capabilities Bizzabo offers for large-scale conferences
- Customize event registration
- Website and agenda builder
- HD video broadcasting and streaming
- Email and marketing management
- Sponsors, exhibitor and speaker management
- Mobile event app
- Engagement tools like chat, poll & Q&A
- Networking opportunities
- Event analytics and reporting
- Customer assistance
Best for – B2B conferences
9) Remo
Remo is an all-in-one online event platform that creates an engaging environment where attendees can connect, interact, communicate, and move around the virtual space like it’s a real-life event. It offers branding opportunities, an easy-to-use interface, engagement features, networking capabilities, and reliable support for your virtual conference. For larger conferences, Remo lets you easily connect spaces to accommodate more attendees.
Remo offers flexible pricing plans: starter, one-time events, and enterprise. Remo’s enterprise plan is best for hosting a 5,000-attendee conference.
Remo has 4.5 stars on G2 and 4.4 stars on Capterra
Features and capabilities Remo offers for large-scale conferences
- Live HD streaming capabilities
- Screen sharing
- Branding and customization
- Engagement tools like chat, poll & Q&A
- Breakout rooms
- Networking opportunities
- Detailed event analytics and reporting
- Data privacy and security
- Customer assistance
Best for – Internal conferences and brand conferences
10) BigMarker
BigMarker is a versatile event platform that uses advanced video technology, strong marketing, and interactive capabilities to craft and deliver fully branded event experiences. It provides an end-to-end solution to produce, publish, engage audiences, and generate actionable data around great content.
BigMarker offers tailored quotes based on the number of attendees, the type of event, the features you need, and the level of support you want for event management
BigMarker has 4.7 stars on G2 and 4.8 stars on Capterra
Features and capabilities BigMarker offers for large-scale conferences
- Live HD video streaming
- Event branding
- Screen sharing
- Interactive tools like live chat, poll, and Q&A
- Breakout rooms
- Networking opportunities
- Event analytics and reporting
- Recording capabilities
- Data privacy & security
- AI & content studio
- CRM integrations
- Customer assistance
Best for – Customer conferences and Internal conferences
Final Thoughts
In this guide, we explored event platforms that offer the most cost-effective pricing with a set of features and capabilities for hosting large-scale conferences that drive results.
Some event platforms offer different pricing packages, while some use custom quotes.
Depending on your conference goal, set budget, attendee volume, required features, and support level, you can choose one of the platforms and host a successful conference with a 5000-attendee.
FAQs
In order to host a conference of 5000 attendees, you should look for features and capabilities in an event platform such as
- Intuitive UI & UX
- Easy event setup
- Event branding
- Attendee capacity
- Live streaming quality
- Engagement features
- Easy registration & ticketing management
- Robust event analytics
- Mobile app support
- Data privacy & security
- Budget-friendly pricing.
