Webinar tools

The definitive guide to choosing the right webinar tools and equipment

• March 15, 2021
The definitive guide to choosing the right webinar tools and equipment
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re you planning a webinar? Today many companies are utilising webinars as a central part of their marketing strategy, not without reason. If you want your webinar to look crisp, polished, and professional, you require a flawless set-up, so that the quality is not compromised.
Webinars can also be saved for future use. The recording can be used on the website and social media channels, so you never know who is watching it and when. So give it your best shot, with no holds barred.
To present an impactful and successful webinar, equip yourself with the best possible technology and gear. With a plethora of options available, it becomes difficult and time- consuming to figure out the characteristics required for each tool. Check the iterated list of technology essentials so that you don’t miss out on anything.
Presenting The ultimate equipment checklist for your next webinar:

High-Speed Internet

Streaming a live webinar requires a lot of bandwidth. Check your broadband for speed and also keep a back-up ready, in case of any failures.

Audio equipment for webinars

Sound is one of the most critical parts of your webinar. The audience loses interest in webinars if the sound quality is not good, and the chances are that they won’t join your future webinars too. 

When the audience is asked to rate a webinar, most of them rate it higher when the audio quality is premium. For top-notch sound quality, you require a high-quality microphone with or without a headset. Here are a few of our recommendations.


Headsets are meant to deliver clear sound, blocking any surrounding noise. If your webinars feature other panellists or if you would like your attendees to speak up on a virtual stage, you should invest in a headset to minimise the feedback audio. 

A simple pair of headphones from a good brand should do. Some speakers prefer to have a headset with a microphone where they can listen and record. Check if your headset requires to be charged before you go live, or you can do a USB plug and play. If you happen to travel frequently, select one which can be folded and packed easily.


While your computer or laptop likely has a built-in internal mic, investing in a standalone mic is advisable to achieve superior sound quality. That could be a headset microphone or a mic that is kept on your desk.

If you are hosting the webinar, try using a discreet microphone and a not so visible headset, for better optics. The microphone should have a plug-and-play feature and must be compatible with leading computer operating systems like Mac and Windows.

There are two main types of microphones, Dynamic, and Condenser. Dynamic mics are robust and loud, mostly used in a live setting to amplify sound and cover the background noise or recording space’s acoustics. It is cheaper and more durable, but not very sensitive to softer sounds.

Condenser mics are capable of capturing those finer sounds with higher precision and are designed for studio settings. This one is more sensitive to background noise and requires an external power source.

Choose the one that meets your requirement.

Video equipment for webinars

Webinar recordings can be leveraged to prolong your event’s life, delivering value long after completing the event. The recordings can be shared with those who couldn’t attend the event or on social media platforms in the form of clippings. When the video feed is clear, it feels more like an in-person event. 

Make high-resolution videos that look sharp and lively. You will require:


Every laptop/computer has a built-in webcam, but with an external webcam, you can zoom, pan, and autofocus, which aren’t possible with built-in webcams. The webcam should have a glass camera with auto-focus, full HD streaming at 1080p, digital zoom, automatic low-light compensation, and compatibility with Mac, PC, and Chrome OS.

Video editing Tool

Before your webinar production, keep a video editing tool ready as you may want to show certain video clipping during the webinar. You can cut, edit, and show the video’s required part with the tool, without wasting time. 

Image editing Tool:

The image editing tool is another worthy investment where you have to insert, crop, and edit images to be shown during the webinar. You can use this tool to prepare the webinar invite and registration page along with the presentation.

Webinar platform

Choose a webinar platform that is flexible and feature-packed, as your requirements may vary with each successive webinar. It’s worth taking a demo to understand the platform’s user interface, design, and features. Find the right platform that gives a real interactive experience to engage users

Ease of use

Users should not be required to download a platform, it should be compatible with most browsers, and have a user-friendly interface.

Engagement features

Features like polls, emojis, raise hand and Q&A, allow attendees to interact within themselves and with the speaker or panellists. Along similar lines, some networking features allow participants to chat and network.


Some webinars host fewer audiences, while others allow a bigger number. Select a scalable platform that suits your requirements.

Make the first great impression on your audience, using the best webinar tools.

Make the first great impression on your audience, using the best webinar tools.

Final Words

You have reviewed the essentials checklist and can take a call according to your budget. Go ahead with the best quality technology and equipment that your budget allows and host a premium webinar.

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