Virtual Events

Airmeet’s comprehensive guide for speakers

• July 6, 2020
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peaking at an Airmeet event? Awesome, we are happy to have you on-board. Now it’s time to prep yourself for your virtual event. We are here to make your Airmeet experience seamless—we’ve created a guide that will help you make the most of this experience.

Step 1: Join Airmeet upon invitation

Use the invite link provided to you to enter the Airmeet Event. This link is unique to you as a speaker and only you may log in using this link. If you choose to share this link with anyone, they shall appear on the Airmeet with your name and details. 

When you click on the specific link shared with you, you will directly enter Airmeet with no signing-in required. All speakers can connect 15 minutes before the live session.

Step 2: Visit Backstage

After entering the Airmeet you will first encounter the ‘Social Lounge’ where you can interact and network with the attendees and the host. You will also have an opportunity to go to the social lounge during breaks as well as after the session.

At this point click the “Go Backstage” button to set up before your session. Here you can test your audio, video and devices to avoid last minute surprises and also interact with the host and other speakers, getting to know them before you go live. 

Once everything is in order, the host will choose to begin the session. A countdown of 15 seconds will indicate when the session is about to begin.

Step 3: Commence Session

Once the session has begun you can participate and present your content. Remember that a Speaker is always visible to all event participants unless you choose to switch off your camera. The buttons to control the Video, Audio and Screen-share appear at the bottom centre of your screen.

All chats, emojis and questions posted by the attendees will be visible to you. If an attendee uses the “Raise Hand” feature, the host can moderate and accept or dismiss the request. If accepted, the attendee shares the stage with the speakers for the interaction.

Step 4: Take a Break

Longer sessions call for breaks in between. The host moderates the event and can execute breaks in the session. You can go to the ‘Social Lounge’ to interact with participants amidst the break. 

In the lounge, you will be able to view the profiles of all the participants with details like name, organisation and designation. Select the “Take a Seat” button at any table to connect with the people seated at the table in a mini virtual conference. You can chat with all the people at the table. To switch tables, simply select the “Take a Seat” button available at any other table.

Step 5: Q&A

Once the session has ended, the Q&A session can begin. The ‘Questions’ button on the right-hand side of your screen lists questions asked by the attendees. You don’t have to go through the chat body as that button allows segregation of questions from the regular chat. Post the Q&A session, select the “Go to Social Lounge” button if you choose to interact with other participants further.

So, with that, we have come to the end of our walkthrough. However, if you need assistance before your session or between sessions, the “Help” or “?” button in the bottom right corner inside the event will allow you to chat with our event specialists or meet with them face-to-face in the 24/7 support lounge.

For a flawless Airmeet experience, do keep the following in mind:

  • Please have a stable and good internet connection.
  • A noise-free ambience is conducive to a smooth interaction.
  • It is recommended to use a laptop with the Chrome browser.
  • Restart the browser to avoid issues (if you face any) due to caching.
  • An external and good headset with mic is recommended, though not mandatory.
  • If you have difficulty seeing other speakers’ or the host’s feed, please refresh the page or restart the browser and ensure that you close any other conferencing tool you may have used recently. 
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Ramon Catanjal
Ramon Catanjal
1 year ago

Nice article

1 year ago
Reply to  Ramon Catanjal

Thanks a ton, Ramon.

8 months ago

How come airmen seems to mirror my video input?

Aditi Biswas
6 months ago
Reply to  Jason

Hi Jason,

Mirroring occurs by default on most video conferencing platforms. Airmeet does have a fix in place for this – it involves 2 clicks. Sharing a Loom video here for your quick and easy reference! Hope this helps resolve your issue!

7 months ago

“Remember that a Speaker is always visible to all event participants unless you choose to switch off your camera.” ← So even if I’m sharing screen, I’m still visible as well?
I’d like to see what this look like to participants, but there’s not image here to demonstrate this.

Aditi Biswas
7 months ago
Reply to  Jimmie

Hi Jimmie,

The speaker is always visible even when sharing the screen, unless their camera is turned off, then his/her picture will show. Hope this helps!

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