In this blog, we look at virtual event platforms that are perfectly suited to the $10,000 budget, as well as the features and capabilities that their plans offer.
What are the Common Pricing Models for Virtual Event Platforms?
1. Subscription-Based (Monthly/Annually)
Subscription-based pricing is the most popular pricing plan that is often seen across event platforms. These models provide organizations with access to must-have features, tools, and resources, as well as the option to scale the event based on their event goals and requirements.
Subscription-based pricing models usually involve a monthly or annual payment, and businesses get to host multiple sessions, events, conferences, meetings, and webinars throughout the month or year.
2. Per-Event Pricing
The pay-per-use pricing model is a transaction-based approach where businesses are billed based on the number of attendees who use the platform or the number of events they host. The pay-per-use model offers organizations unparalleled flexibility, ensuring you only pay for what you actually use.
3. Per-Attendee Pricing
Pay-per-attendee pricing is a billing model in which a virtual event platform charges organizers based on the actual number of people who attend or register for the event. In other words, the event costs scale with your audience size. Rather than paying a fixed monthly or annual subscription fee, organizers have to pay a set amount for each attendee.
4. Custom/Enterprise Plan
A custom or enterprise plan is a top-tier offering that features standard capabilities, end-to-end event management service, unlimited event hosting capabilities, 24/7 customer assistance during live events, a dedicated account manager, and more, depending on the platform.
This plan is custom-designed exclusively for large organizations prioritizing event scale. Typically, to discuss and avail this option, organizations contact the platform vendor’s sales team and explain the program’s goals and requirements, and proceed accordingly.
5. Modular or “Build-Your-Own” Pricing
This is a flexible model where the organization pays for the specific features, tools, and capabilities that they need to host, manage, and run the event. The modular plan allows you to pay for what you use, best suited for organizations looking for customized solutions.
Top 5 Virtual Event Platforms Perfect Fit for $10k Budget
1) Airmeet
Airmeet is a virtual and hybrid event platform with a strong focus on attendee engagement and networking. It is trusted by global brands like Capgemini, Tetra Tech, Comcast, Snorkel, and Groww for creating highly interactive virtual experiences that encourage audience participation during a live event.
Airmeet supports various types of events such as conferences, webinars, workshops, town halls, learning and development (L&D), product launches, expos, sales kickoffs, virtual job fairs, company milestones, and more.
Airmeet has 4.6 stars on G2 and 4.4 stars on Capterra.
Pricing Details
1. Premium Webinars
Monthly Plan – $199
Yearly Plan – $167 Month (if paid annually)
This plan is accessible to 2 team members/organization.
Features and Capabilities –
- 2 Team Member/Organization
- live, simulive & on-demand webinars
- In-depth analytics with report builder
- Immersive stage with instant replays
- Multi-format audience engagement tools
- Auto-branded customizable experiences
- One-click registration & CRM integrations
- Advanced networking features
- Monetization with ticketing & sponsorship
- iOS & Android apps for seamless access
- Set up team alerts for high-intent actions
Best for
- Webinars
- Community Meetups
- Town halls
- Employee/customer training
- Product demos
2. Event Plan
This plan is accessible to 5 team members/organization and scalable up to 10,000 attendees. It is a custom quote.
Features and Capabilities –
- Everything in the premium webinar
- In-person, virtual & hybrid event formats support
- Multi-track events with parallel sessions
- Customizable welcome & reception
- Live video announcements
- Personalized attendee experiences
- Custom email domain
- Early event access
- Scheduled private meetings
- Comprehensive support services
- Mobile app for on-site check-ins
- Dedicated customer success manager
Best For
- Brand Conferences
- Career Fairs
- Learning fest
- Expos & Trade Fairs
3. Managed Events
In this plan, Airmeet’s event experts manage your events from start to finish, covering everything from brainstorming to post-event content creation and data insights. Brand conference starts from $4999.
Features and Capabilities –
- Everything in events
- Full-service event planning
- Custom landing page design & setup
- End-to-end registration management
- Promotional content creation
- Virtual event setup & management
- Speaker preparation & dry-runs
- Professional event hosting
- Detailed insights & analytics reporting
- CRM synchronization
- Post-event engagement strategies
- Multilingual closed captions & transcripts
- Content repurposing
- Dedicated event success manager
Best for
- Brand conferences
- Company meetings
- Virtual expos
2) Remo
Remo is an all-in-one online event platform that creates an immersive virtual world where event attendees can connect, interact, communicate, and move around the virtual space like it’s a real-life event.
Remo has 4.5 stars on G2 and 4.4 stars on Capterra.
Pricing Details
1. Starter Plan
This plan starts at $299/month and comes with a 14-day free trial. It involves unlimited event hosting and registration capabilities.
Features and Capabilities –
- 200 Attendees/event
- 20 organizer licenses
- 6 content/resource displays
- Opportunity to move freely between tables & floors
- Shuffle guests for networking
- Immersive 3D floor plans
- Access to interactive tools like polls, quizzes, and Q&A
- Free and paid ticketing option
Best for
- Virtual meetings
- Town hall
- Community gatherings
2. One-time Events (Starting at $699)
This plan allows the organization to have unlimited dry runs and registration for their events.
Features and Capabilities –
- A starter plan
- Opportunity to scale your event size, layouts, and rooms based on event needs
- Flexible organizers + content/resource displays
- Option to pay for features that matter the most
- Opportunity to choose your level of customer support, and a simple floor plan customization service.
Best for
- Virtual conferences
- Multi-session events
- Virtual networking events
3. Enterprise (Custom quote)
Features and Capabilities –
- It features a one-time event
- 5 event managers, unlimited “always open” event spaces
- Customizable branding
- SSO options
- A dedicated customer success rep
- Enterprise-ready security
- Audience engagement analytics
Best for
- Virtual career fair
- Trade show
- Virtual education fair
3) Zoom Events
Zoom Events is a virtual and hybrid event platform that allows you to create a professional, high-impact, and memorable experience for your audience. It simplifies multi-day conferences and virtual-in-person gatherings.
Zoom Events has 4.6 stars on G2 and 4.6 stars in Capterra.
Pricing Details
1. Webinars
This plan costs $129 a month and $83.33 a month (if paid annually). It supports around 300 to 5000 attendees at a single event.
Features and Capabilities –
- Clear audio and crisp video support
- Custom backgrounds
- Event branding
- Interactive tools like chat, reactions, polls, and Q&A
- Watch recordings with AI-generated smart chapters
- Option to download performance reports
Best for
- Product demos
- Training session
2. Webinars Plus
This plan costs $99 a month and $82.50 a month (if paid annually). It also includes a pay-per-attendee module. To avail this plan, contact their sales team.
This plan gives you access to both their standard and modern webinar platforms with AI, on-demand video, and pro production tools.
Features and Capabilities –
- Option to pre-record content, which you can run like they’re live
- Opportunity to coordinate with speakers and moderators in a private backstage space
- Multiple pro layouts and scenes to create a polished event look
- Option to design stunning event pages with AI-generated text and images
- Zoom AI Companion to turn recordings into text and video content
- Richer analytics to track engagement.
Best for
- Branded online events
- Recurring webinar series
3. Events
This plan costs $149 a month and $124.17 a month (if paid annually). It includes everything in the webinar, plus an option for multi-session virtual events with networking and hybrid features. This plan also offers a pay-per-attendee plan for your event.
Features and Capabilities –
- Option to host multiple stages with simultaneous live sessions
- Customize ticket types from early bird to VIP access
- Real-time networking opportunities
- Option to extend your reach with seamless hybrid capabilities.
Best For
- Multi-session conferences
- Hybrid events
- Networking events
4) RingCentral Events
RingCentral Events is a virtual and hybrid event platform that enables you to run personalized, AI-powered events that reflect your brand, build community, and leave a lasting impression on your audience.
RingCentral Events has 4.5 stars on G2 and 4.5 stars on Capterra.
Pricing Details
1. Free
RingCentral Events offers a 30-day free trial with Events Enterprise functionality. A free plan is accessible to 10 organizers & up to 1,000 registrations.
Best for
- Internal meeting
- Town hall
- Events Pro ($99 a month, if paid annually)
This plan allows organizations to host unlimited webinars and events with core features and standard support. It involves features and capabilities, including:
- Unlimited AI-powered webinars and virtual events
- Unlimited registrations for your events
- Complete virtual venue (stage sessions, networking, expo)
- Advanced registration, ticketing & attendee management
- Detailed event reporting and analytics
- Professional production studio experience
- Creator Lab with AI clips & transcripts
- Standard support
Best for
- Virtual conferences
- Webinars
- Community events
2. Events Pro+ ($199 a month, if paid annually)
This plan elevates your events with onsite tools, content repurposing, and 40+ app integrations. It involves features and capabilities, everything in Event Pro, plus:
- Content Composer for advanced content repurposing
- 40+ apps to supercharge event engagement
- 5+ MarTech integrations
- Run onsite & hybrid events
- Single sign-on (SSO)
Best for
- Brand conferences
- Hybrid events
3. Events Enterprise ($299 a month, if paid annually)
This plan allows you to run enterprise-scale events with advanced tools and tailored implementation. It involves features and capabilities, everything in Event Pro+, plus:
- AI captions translation
- APIs
- Content hubs
- Custom domains
- Lead retrieval
Best for
- Exhibitor event
- Large-scale community events
5) BigMarker
BigMarker is a versatile event platform that uses advanced video technology and interactive capabilities to craft, manage, and deliver fully branded event experiences for a virtual audience.
BigMarker has 4.7 stars on G2 and 4.8 stars on Capterra.
Pricing Details
1. Basic
This plan is ideal for small- and medium-sized businesses that want to host webinars & virtual events.
Features and Capabilities –
- It involves 1 host license
- Up to 1000 live attendees capacity
- Sharing opportunity up to 9 webcams
- Live and on-demand webinars
- Facebook and YouTube live
- Chat, polls, Q&A, & handouts, screen
- File & video sharing
- Recording
- Pop-up offers
- Full-service registration & email
- Post-session survey
- Basic integration
- Basic analytics and reporting
Best for
- Internal company events
- Virtual events
- Live & on-demand webinars
2. Enterprise
This plan is best suited for organizations that want enterprise-grade capabilities & connectivity
Features and Capabilities –
- Supports of up to 10,000 attendees
- 4 host licences
- 1 CRM/MAS Integration
- Simulive & evergreen webinars
- Ticketing & payments
- 15 landing page templates
- Custom registration field
- Custom UTM codes
- API access
- Zapier integration
- Advanced analytics & reporting
- Customer success manager
Best for
- Hybrid events
- In-person events
- Community events
3. Enterprise Plus
This plan is a great fit for organizations that want to generate significant results from their webinar & event programs.
Features and Capabilities –
- Supports up to 500,000 live attendees
- 6 host licences
- 2 CRM/MAS integrations
- White-labeled domains
- Custom page designer
- Custom email templates
- Live translation
- Multi-language support
- 360-degree streaming support
- Embeddable webinar rooms
- Multiple channel support
- Live event monitoring
Best for
- Large conferences
- Webinars
- Virtual summit
Final Thoughts
The virtual event platforms covered here are a perfect fit for a $10k budget. Each one offers various pricing models like per-event, per-attendee, subscription-based, and custom/enterprise plans.
Depending on your event goal and needs, opt for one that will give you everything you need to have a memorable event within a $10k budget. Each pricing tier of a virtual event platform offers unique and different features to make your event a success.
So when choosing any pricing model, make sure you’re getting the features and capabilities you need within that budget.
FAQs
The per-event pricing model is usually the best choice for businesses that want to host a single event. This model allows organizations to pay for a specific number of attendees and specific features used during an event.
While this depends on the host organization’s event goals and business expectations, generally speaking, the per-event pricing would be the best fit for a $10K budget because it eliminates the long-term commitment of an annual subscription.
Yes, it can typically, but the enterprise plan includes more customization features, end-to-end event management support, content repurposing option, and more, so the budget may increase.
