Virtual event management software allows businesses to host events in a variety of formats, including summits, webinars, workshops, and more. Virtual roundtable conferences are one of them, which have emerged as a powerful format for fostering meaningful discussion, collaboration, and networking among B2B businesses.
In fact, a virtual roundtable is an ideal format for B2B organizations to gather remote teams, senior executives, and experts, and have in-depth discussions and come to a conclusion that solves business problems. However, you need a platform that not just sparks discussions at the virtual roundtable, but also meets your event’s needs and objectives.
In this guide, we will explore the 7 best virtual event platforms (with features) that will make your virtual roundtable conferences truly effective, productive, and successful.
What is a Virtual Roundtable?
First, the topic of discussion for the virtual roundtable is decided. A moderator is appointed to guide the participants and the flow of conversation. On the day of the online roundtable conference, participants join the session with a link provided by the organizer. The host warmly welcomes all attendees, introduces each panelist, and outlines the main theme of the discussion.
Furthermore, the moderator sets the ground rules such as “muting oneself when others speak”, “raising hand when asking doubts”, & more, and encourages attendees to obey them to ensure a fruitful meeting. The discussion then begins with a specific question on the chosen topic. Everyone gets a chance to speak and express their opinion on it.
Before wrapping up the session, the moderator quickly summarizes the main points that emerged from the discussion. The host thanks the panelists by name, acknowledging their valuable insights, and ends the meeting.
What is a Virtual Roundtable platform?
A virtual roundtable platform is a standard video conferencing tool that allows companies to conduct their intimate or sensitive business discussions at an online roundtable. It encourages two-way conversations and creates an environment that replicates the experience of being at a physical roundtable.
The platform offers various features to enrich their roundtable discussions, including a dedicated virtual stage, interactive whiteboards, live video chat, screen sharing, Q&A, real-time polls, networking tools, and more.
Key Features That the Virtual Roundtable Platform Offers
1. Live HD Video Streaming Capabilities
A virtual roundtable platform allows businesses to host their roundtable in full HD quality, ensuring everyone can clearly view the presentation and see the speaker. It supports crystal clear audio so everyone can hear the speaker’s voice clearly.
Since the platform supports high-quality video, attendees are able to easily understand the facial expressions, gestures, and non-verbal cues of speakers.
2. Branding and Customization
It is an amazing feature that the virtual roundtable platform offers to reinforce the brand’s unique identity in virtual roundtables.
It allows organizations to add their brand logo, color, and theme across the virtual stages, event hall, and waiting rooms, as well as the registration page, landing pages, and post-event email, in order to give attendees a tailored experience.
You can also create your company’s banner and create a professional and attractive environment that feels like a dedicated company event.
3. Control Over the Meeting
The host has the opportunity to control the meeting, which includes speaker management, muting and unmuting participants, sharing documents, guiding the conversation flow, and managing tools like the whiteboard, poll, chat activity, and Q&A session, ensuring the discussion runs smoothly.
4. Audience Engagement Tools
The online roundtable platform offers a rich set of engagement tools to ensure that audiences remain engaged during virtual events, such as live chat, real-time polls, and Q&A.
While the roundtable itself is a discussion, the platform offers networking tools like a networking lounge to build connections among participants.
With their gamification elements like leaderboards, quizzes, and challenges, you can gamify sessions and bring a kind of fun to roundtables.
5. Session Recording
An online roundtable platform allows you to record your live meeting so you can later share it with those attendees who were unable to attend.
Those who attended the live event can also benefit from recorded sessions. They can watch it again and remember the important points discussed.
6. Analytics and Reporting
In order to measure the success of your virtual roundtables, the platform offers detailed analytics and reporting. As post-event insights are critical to gauge the effectiveness of the roundtable meeting. You are able to track various metrics such as Q&A engagement, poll responses, networking activity, top sessions, material downloads, and more. Through this feature, you gain deep insights into participant engagement, content performance, and overall meeting performance.
7. Customer Assistance
The virtual roundtable platform provides dedicated email and live chat support during a live meeting, ensuring that both the event host and participants have a smooth experience.
If attendees experience any technical issues during a live event, such as a microphone not working, video lag and freeze, or difficulty logging in, their technical team is always on hand to help.
Top 7 Virtual Roundtable Platforms
1) Airmeet
Airmeet is a virtual and hybrid event platform that focuses on creating highly interactive, engaging, and rich networking experiences in a virtual setting. It is a platform that is trusted by over 4000+ popular brands, including Capgemini, COMCAST, TETRA TECH, Publicis Sapient, Ford, Kaiser Permanente, and more.
Airmeet is a versatile platform that allows organizations to host events in multiple formats, including webinars, seminars, workshops, town-halls, summits, conferences, learning and development programs, and more.
As it facilitates two-way conversations and meaningful small-group interactions, Airmeet is an ideal solution for your virtual roundtable discussion.
Airmeet has a 4.6 rating on G2 and 750+ reviews*
Features that Airmeet Offers
- Branding & customization
- Event setup & management
- Interactive virtual stage
- Live HD streaming capabilities
- Audience engagement tools
- Advanced networking tools
- Breakout rooms
- Gamification
- Backstage (Green Room) for hosts and speakers
- Mobile event app
- Cloud recording
- Robust analytics and reporting
- 24/7 customer assistance
- Data privacy and security
- Integrations with CRM, marketing, & automation tools
2) Cvent
Cvent is a virtual, in-person, and hybrid event platform trusted by thousands of top organizations, including Morgan Stanley, Zoom, Okta, Penn State, Sony, Wrike, and more. Cvent has successfully managed 7M+ events since its launch.
Cvent handles events of any size, from small, informal meetings to large conferences with thousands of attendees. This platform offers one-on-one and group networking, which is critical for successful roundtables. Your remote staff can easily find and connect with peers through attendee lists and profiles.
Cvent has a 4.3 rating on G2 and 2,132 reviews*
Features that Cvent Offers
- Event registration & ticketing
- Event budgeting
- Event and attendee management
- Customer branding
- Attendee engagement tools
- Social media integration
- Event website creation
- Email marketing capabilities
- Mobile event app
- Integration with external platforms
- Powerful analytics and reporting
- 24/7 reliable customer support
3) VirtualDays
VirtualDays is a virtual event platform that creates highly interactive, immersive, and engaging experiences. It allows businesses to host conferences, trade shows, job fairs, open houses, concerts, benefits fairs, and more.
This platform makes B2B networking easy and provides senior-level executives with a private and secure space so they can have candid and more in-depth discussions on their specific topic. It immerses remote attendees in a virtual space and makes them feel as if they are discussing in person.
VirtualDays has a 4.9 rating on G2 and 15 reviews*
Features that VirtualDays Offers
- Branded 3D virtual environments
- Virtual lobby
- Live broadcasting
- Match matching technology
- Interactive tools like chat, poll & Q&A
- Networking tools
- Gamification
- End-to-end project support
- Event recording
- Live webinar & workshop hosting capabilities
- Real-time data analytics and reporting
- Customer assistance
4) Hubilo
Hubilo is a comprehensive event management platform that allows organizations to hold in-person, virtual, and hybrid events. It has a user-friendly interface, focuses on audience engagement, and provides a great user experience.
Hubilo offers dedicated virtual spaces for small-group meetings and discussions. Since Hubilo focuses on interaction, engagement, and networking, it can be an ideal platform for virtual roundtable discussions.
Hubilo has a 4.6 rating on G2 and 461 reviews*
Features that Hubilo Offers
- Event registration & ticketing
- Attendee management
- Custom branding
- Event website creation
- Live event streaming
- Attendee engagement tools
- Gamification
- Breakout room
- Networking lounge
- Mobile event app capabilities
- Integration with third-party platforms
- Robust analytics and reporting
- 24/7 customer assistance
5) Goldcast
Goldcast is a B2B video content creation and events hosting platform designed for marketers to host engaging and data-driven virtual events. It is trusted by the most loved brands in the B2B world, including OpenAI, Uber, Workday, Intercom, GitHub, and more.
The platform allows B2B organizations to host various events such as webinars, summits, training & educational events, and more. Plus, this platform aims to create a Netflix-like production quality that keeps viewers watching longer.
One of the notable features of Goldcast is that it uses AI and automatically transforms long-form event recordings into various content assets, such as social media posts, blog summaries, and short video clips, which helps marketers amplify their content and maximize ROI.
Goldcats also focuses on creating an interactive and engaging experience, offering a dedicated virtual space with engagement features like direct messaging, real-time polls, and Q&As, so the participant can have more intimate discussions.
Goldcast has a 4.7 rating on G2 and 233 reviews*
Features that Goldcast Offers
- Event branding
- Event management capabilities
- Attendee engagement tools like live chat, poll & survey
- Live event recording
- Simulive / pre-recorded broadcast
- Backstage area (Green room)
- Content creation and repurposing
- Event analytics and reporting
- Integration with external platforms
- 24/7 dedicated customer assistance
6) Livestorm
Livestorm is a virtual meetings, online events, and webinar hosting platform. It allows businesses to host highly customizable and engaging events. Livestorm is a browser-based platform, allowing attendees to join the event without downloading any software. Industries like Healthcare, finance, technology, government, education, and media can use Livestorm and meet their business needs and goals.
Livestorm offers various engagement features such as live chat, polls, Q&A, and breakout rooms to make the virtual roundtable discussion interactive and more engaging. It offers a dedicated stage where everyone can express their thoughts, share their viewpoints, and contribute to the discussion. Indeed, this is a strong platform to foster engaging and peer-to-peer discussions.
Livestorm has a 4.4 rating on G2 and 1657 reviews*
Features that Livestorm Offers
- Custom branding
- Email cadences
- Full HD video support
- Event restreaming capabilities
- Audience engagement tools
- AI-content repurposing
- Email automation tools
- Event analytics dashboard
- 24/7 customer support
- Data privacy & security
- Integration with external platforms
7) Eventdex
Eventdex is a complete event management software solution that allows businesses to host virtual, in-person, and hybrid events. Eventdex equips you with the tools, features, and resources you need to create unforgettable moments for your audience across your in-person, virtual, and hybrid events.
One notable thing about this platform is that it handles your events from start to finish, so you can focus on engaging your audience. For focused virtual roundtable discussions, Eventdex offers a dedicated virtual meeting room where you can gather your remote audience and foster B2B discussions.
Eventdex has a 5.0 rating on G2 and 1 review*
Features that Eventdex Offers
- Event guest list management
- Attendee check-in app
- Custom event badges
- Speed networking
- AI-event chat assistance
- Virtual event gamification
- Lead capture app
- Club-house audio-video chat rooms
- Real-time analytics dashboard
(*Details mentioned here are accurate as of August 2025)
What Kind of Discussion Session Can I Host Using a Virtual Roundtable Platform?
A virtual roundtable is a powerful format that allows everyone to contribute by sharing their thoughts, viewpoints, and unique ideas. You can tackle various kinds of discussion requirements associated with your business, as roundtables foster an intimate and lively discussion.
Let’s explore the kind of discussion you can hold using an online roundtable platform.
1. Advisory Board Meetings
Using a virtual roundtable platform, you can hold your board discussion meeting. In fact, it would be a great idea to hold a board meeting virtually and seek advice & guidance from internal and external experts.
You can invite board members, HR leaders, senior executives from various departments, like the heads of finance, marketing, and sales, business development professionals, and gain expert insights to explore new business opportunities, go over market trends, look into business challenges, and refine overall business strategy.
2. Peer-to-Peer Learning and Networking Session
Since virtual roundtables foster discussions and allow for rich conversation, there’s no better idea than encouraging employees to learn from their peers and build networks.
At an online roundtable, they can discuss emerging business trends, exchange ideas, explore industry best practices, and come up with practical solutions to specific problems.
Meanwhile, they can build a genuine connection with shared interests and experiences of members and build a strong relationship with them in a virtual setting.
3. Problem-Solving & Brainstorming Session
A virtual roundtable is a great place to get C-suite executives together to discuss and fix certain business issues. You can gather a selected group of people, like subject matter experts, senior leaders, and key stakeholders, and brainstorm practical solutions to address your specific company-related problems.
Suppose a SaaS product company is planning to enter an international market. They invite heads of product, marketing, sales, and HR to virtual roundtables and discuss & go over every aspect to successfully enter into the global market.
4. Focused Product Discussion
A virtual roundtable is a great place to gather a remote team and allow them to have an in-depth discussion about a new product launch. You can gather product managers, sales executives, VPs, and departmental heads and let them discuss product features, their best uses, and gather feedback in real-time.
For more in-depth discussion, you can demonstrate a product-specific problem and ask attendees to brainstorm and come up with various solutions.
For example, if you have launched your first “AI-powered tool”, you can host a virtual roundtable and allow remote teams to discuss its unique features, functionalities, and how they can solve real-world problems.
5. Networking Session
At a virtual roundtable, you can bring your remote team and allow them to network with one another. A remote workforce can collaborate freely with co-workers, share experiences, exchange ideas, build connections with new employees, and strengthen relationships with existing co-workers.
This online roundtable will help employees build meaningful connections and a strong internal network.
Final Thoughts
A virtual roundtable conference is all about bringing a group of individuals together, often a remote team, senior executives, and industry experts, for a focused discussion. This format has become popular for having a collaborative and in-depth discussion in a virtual setting.
A robust video conferencing platform is needed to flourish the B2B virtual roundtable discussion. Use Airmeet if you want to give remote employees an engaging and rich networking experience. It offers a diverse range of interactive tools to facilitate meaningful and engaging discussions.
With Airmeet, you won’t just host an engaging virtual roundtable conference but also a memorable one that your participants remember.
FAQs
- Participants do not have to travel to a physical location, which makes it more convenient and cost-effective for them.
- It removes costs associated with in-person roundtables, such as venue rental, catering, travel, and accommodation.
- It brings together experts from various industries and global professionals to gain valuable insights from them.
- Virtual roundtable meetings can be recorded, allowing participants who are unable to attend to view the discussions later.
- Global experts come with their unique perspectives and viewpoints, which help enrich the online roundtable discussion.
A virtual roundtable typically lasts 60 to 90 minutes, but its duration can be extended further, depending on its purpose and goals.
A virtual roundtable is a separate meeting where all the participants are encouraged to contribute to the discussion. On the other hand, internal company meetings bring employees and stakeholders together to speak, discuss, and plan on various aspects of business operations, projects, or initiatives.
