An automated webinar is a pre-recorded video session that functions similarly to a live webinar and includes all of the interactive features you would expect such as chat, polls, Q&A, resources and calls to action. It enables event organizers to save time, reach more people across time zones and provide each audience with the same high-quality webinar experience capabilities – without having to repeat the same presentation many times.
With Airmeet’s trusted virtual events platform, hosting automated webinars becomes easy, professional and scalable. Irrespective of your organization size or the industry, Airmeet can help you create bespoke events that you can use to increase engagement, give real-world insights and drive business growth.
In this blog, we will show you how to create an automated webinar using Airmeet, how automated webinars are different from live and hybrid events and more. By the end of this blog, you will be ready to design your next standout event and offer impactful episodes that spark ideas, strengthen bonds and help your audience thrive.
What is an Automated Webinar?
Imagine recording a fantastic product demo once and being able to play it for fresh prospects every week – without having to repeat yourself or consider educating hundreds of new customers in various time zones—without staying up until midnight for each session. That is the power of automated webinars. It’s a pre-recorded session presented via an advanced webinar platform like Airmeet, complete with built-in elements that make it feel live. Attendees can still view polls, ask questions, interact with others and access resources, but the primary video content plays automatically.
Automated webinars save hosts time while providing an equally rich experience to their audiences. They are particularly beneficial for business growth initiatives, training seminars for consumers and employees, premium webinars and evergreen content.
Unlike a basic YouTube upload, an automated webinar on Airmeet is held in a professional event setting. There’s a stage for speakers, a social lounge for networking, polls and Q&A sessions for involvement and a branded landing page for registrations.
Airmeet’s Automated Webinar Options
One of the reasons Airmeet is widely trusted as a top webinar platform is its versatility. The virtual events platform offers event organizers with three alternative options for running automated webinars. Each choice is designed to provide your audience with an engaged and professional experience, while relieving your team and employees from repeating presentations.
1. Pre-Recorded (SimuLive) Sessions
This is the most widely used format for business growth initiatives and premium webinars. Pre-Recorded sessions, which is also known as SimuLive, allows you to upload a video presentation, schedule it for a specified time and have it run just like a live webinar.
Attendees see that the session begins at the specified time, speakers and hosts are free to address questions in the Q&A section or chat during playback and you may run surveys, provide content & increase interaction, without worrying about technological issues during the presentation. This option is best for product launches, event-led growth strategies or power-packed episodes where consistency is important.
2. On-Demand Webinars
On-Demand webinar offers your audience unlimited flexibility. Rather than waiting for a scheduled event, attendees may register on your branded landing page and receive the content as and when they want. It is ideal for evergreen content like training, product demonstrations and real-world insights.
It works well for non-profit pharmaceutical, healthcare and event agency services that require practical solutions that are available 24/7. On-Demand webinar is an excellent approach to continuously acquire leads, educate customers and deliver value at scale.
3. Replay (Session Replay)
Replay allows you to repurpose a live event or session right after it concludes. Instead of losing momentum, you broaden your webinar experience capabilities.
Late registrants can still view the video of the event, and you can maintain high engagement by sharing the replay link via email and social media. It is useful for hybrid events in which portions of the stage experience are replayed later.
With these three features, Airmeet allows event organizers complete discretion over how to conduct automated webinars that align with their business media strategy and target audience requirements.
Step-by-Step Setup of an Automated Webinar in Airmeet
Follow the given steps to set up an automated webinar on Airmeet. This strategy assures that your next standout event runs smoothly, professionally and effectively.
1. Create Your Airmeet Event
- The first step is to login to the Airmeet platform.
- Once you have logged in, you need to choose the webinar format and add your event details like title, description, banner image and host details.
2. Upload Your Video
- You need to then navigate to the ‘Library’ tab in your dashboard and upload your pre-recorded presentation.
- The video you will upload here will be the core of your automated webinar.
3. Add a Pre-Recorded Session
- You need to then go to the sessions tab and click on add schedule item.
- Now select an option of pre-recorded video and fill in session details like name, date, time, description and speakers.
4. Attach the Video
- You need to then select the uploaded file from your video library.
- Once the file is uploaded, you need to confirm that it’s attached to the correct session.
Here’s Another Way to Create an Automated Webinar on Airmeet
After selecting the webinar format and adding the webinar title, click on the single session and select the “Pre recorded video session” from the drop-down menu.
Fill in all the details, upload your video, and click on “Create webinar.”
5. Configure Engagement Tools
- The next step is to add polls and schedule them to appear at key points.
- You need to then enable Q&A to let attendees ask questions in real time.
- Prepare resources or media links to share in chat and activate the social lounge so that people can network before or after the session.
6. Customize Your Landing Page
- The next step is to personalize your landing page with logos, brand colors and speaker bios and adding a strong CTA.
- You need to optimize your landing page for business media promotion on LinkedIn, email or ads.
7. Automate Communications
- The next step is to set up reminder emails and draft follow-up emails with replay links and actionable solutions.
- You need to use CRM integrations to capture and segment audience data.
8. Test Everything
- The next step is to test everything, for this you need to use the preview option to see the attendee experience and test video playback, polls, Q&A and CTAs.
- Share a test link with your team or event agency for their feedback to improve.
9. Host the Automated Session
- The next step is to host the automated session and at the scheduled time, the video will play automatically.
- Hosts and speakers interact in chat, Q&A and polls and you need to drop CTAs in the chat to guide attendees toward next steps.
10. Enable Replay and Repurpose
- The next step after the event is to activate replay so that registrants can still watch the video.
- Repurpose the video into multimedia content—such as shorter clips, blogs, or media posts—and use metrics—like registrations, completions, engagement etc. to measure success.
Following these steps will result in a polished automated webinar that feels like a live event but operates as efficiently as a recorded session. This is the key to expanding event-led growth and providing webinar experience capabilities that consistently impress your audience.
Live vs. On-Demand vs. Automated: Key Differences
To understand automated webinars, let’s compare them to other sessions.
- Live webinars take place in real time. Speakers address the audience live, the audience asks questions live and the atmosphere is interactive. It is ideal for launches, urgent updates and large events.
- On-demand webinar is a recording that may be seen at any time without a set timetable. It is useful for information that is always available, but has little real-time engagement.
- Automated webinar (SimuLive) is a pre-recorded video that is shown at a predetermined time, but attendees can still chat, ask questions and interact. This combines the benefits of video quality control with the excitement of live conversation.
Airmeet supports all these three, allowing event organizers to select the best options for their plan.
Planning Your Automated Webinar
Running a successful automated webinar begins with proper planning. Consider this as creating an immersive event that will run on autopilot while being dynamic and entertaining for your attendees. The following are some of the tried-and-true strategies you must adhere to –
1. Define the Goal and Target Audience
Are you looking for business growth through lead generation?
Do you wish to educate existing clients using professional strategies?
or Are you focusing on industries such as pharmaceuticals, healthcare or business media?
If you have a defined purpose, it will shape your content, calls to action and follow-up strategies.
2. Create a High-Quality Video Presentation
Record your session with high-quality audio and pictures and keep it between 20 and 40 minutes long—enough to provide content but not so long that the audience loses interest. To generate ideas, provide branded introductions, selected samples and on-screen CTAs.
3. Plan Engagement Points
Even if your video is pre-recorded, you should include times when guests can interact. For example, adding a poll at the 5-minute mark to increase interaction or a 15-minute Q&A break (with seeded questions, if needed) or include resource links in the chat for actionable solutions.
4. Prepare Your Landing Page and Emails
Create a branded landing page that has a clear title, description and a compelling CTA, create confirmation, reminder and follow-up emails and integrate with your CRM or software stack to sync attendee insights.
By properly organizing your webinar, you can create an experience for your attendees that is both effortless for you and strategic for your business growth goals.
Conclusion
Automated webinars are no longer considered as nice-to-have, but they have become essential for top brands and incredible companies looking to increase engagement, access new audiences and accomplish company success through proven strategies.
Airmeet, a webinar platform, allows you to combine refined content with a live-like experience, all while saving time and growing your events. Irrespective of what type of event you are organizing, be it premium webinars, hybrid events or event-led growth initiatives, Airmeet provides webinar experience capabilities, practical solutions and experienced strategies that get results.
Now it’s your turn to record your video, organize your airmeet event and prepare to ignite ideas, create friendships and provide the next memorable event for your audience.
FAQs
Airmeet supports MP4 files up to 5GB for automated webinars.
To promote your automated webinar effectively use the following –
- Branded landing page
- LinkedIn ads
- Email marketing
- Event agencies
- Social media
- Business media channels
Indeed. Teams can easily gather leads, measure market impact and accelerate business growth with the help of automated webinars that interface with CRMs.
You should track the following for automated webinars-
- Registrations
- Post-event conversions
- Attendance
- CTA clicks
- Video completion
- Poll engagement
