Best Virtual Career Fair Platforms—Deciding Which One Is Right For You

Virgil Wadhwa
• January 13, 2023

(6 min read)

With world-class talent scattered across the globe—and more businesses supporting remote work—this has justified the need to host more virtual hiring events. But with several virtual career fair platforms at play. How do you choose the right one for your business?

Table of Content

Even with countless review sites, discovering the right virtual career fair platforms for virtual hiring events is no easy feat. By the end of this article, you’ll have everything you need to evaluate, decide, and move forward with the virtual career fair platform that best fits your business needs.

Let’s get started!

Evaluating a virtual career fair platforms

Starting with the basics, consider the following factors. These will help you narrow down your options for choosing a virtual career fair platform. 

  • Ease of use: How intuitive and easy is the virtual event platform to use? What’s the onboarding process like? The navigation should be clutter-free and easy to grasp for your team and attendees of virtual events.
  • Features: What features do the virtual career fair platforms provide? How comprehensive are the features? Does it give you scope to build a virtual reception, booths, resume screening, and networking spaces?
  • Transparent pricing: What is the cost of the platform? Is there any flexibility in the pricing model? Look out for the virtual hiring event platforms who are upfront about their pricing. 
  • User satisfaction: What is the public sentiment towards the virtual career software? What do people think of it? 
  • Customer support: What kind of support is offered when hosting your virtual events? How responsive is the team?

Then, you can evaluate the best virtual job fair platforms based on your features wishlist. Imagine a fully customizable reception to welcome job seekers to your virtual recruiting events or interactive virtual booths. Better yet, what about a lounge area inside the booth—with virtual tables to take interviews and exchange resumes?

Don’t have time to wade through online reviews before your next virtual job fair? You’re in luck. We’ve made it easier to begin your search for your next virtual hiring event by providing a list of the high-rated virtual career fair solutions out there.

Here’s a list of the best virtual career fair platforms for recruiting

Every single virtual events platform listed below comes highly rated according to popular review sites such as Capterra, G2, and GetApp. 

  1. Airmeet Virtual Career Fair Platform
  2. Hubilo
  3. vFairs
  4. Zoom
  5. Hopin
  6. Brazen
  7. Whova
  8. PremierVirtual
  9. Paradox

Next, we’ll dig into the features of the virtual career fair software so you can learn what puts each virtual career fair platform within the highly ranked.

Virtual career fair platforms—a pros and cons snapshot

Airmeet: Pros & Cons

  • According to G2 reviews, Airmeet is a platform of choice when it comes to networking options and customer support. As you would on LinkedIn, users are able to scroll through attendee lists and connect with them easily.
  • Airmeet offers the best pricing structure with transparency around fees and options to suit 50-attendee career fairs that can scale up to 100,000 attendees. Unlimited events are available on all plans, including the free one!
  • Airmeet offers an exclusive and world-first Event Experience Cloud that gives full control over the you organize virtual events. It provides an all-in-one event experience solution that includes four products:
    • AirStudio helps you easily create captivating branded and personalized event experiences
    • AX360 helps you boost engagement to create richer, more meaningful connections
    • AirControl helps you stay in control and run your event without any speed bumps
    • AirIntel helps you measure the success of your event performance with 360-degree real-time analytics
  • The platform offers a whole suite of features designed to help you humanize the feel of virtual job fairs and boost overall engagement. At a glance, we’ve listed these below: 
    • Customized branded booths and virtual spaces: One of Airmeet’s standout features, especially for virtual recruiting events. A space for recruiters to conduct interviews, group discussions, assignments, and one-on-one conversations. You can also host demos, training, and workshops easily with a 3D look to replicate the feeling of being in-person.
    • 3D customized reception:  Make your first impression count with customized backgrounds, branding, sponsors, and mappable links to welcome your attendees. 
    • High-level of brand customizations for even the smaller details: Airmeet offers branding customizations needed for every image, title, font, and link used on the platform.
    • Multiple scheduling capabilities: Ability to arrange spaces and virtual discussion rooms for multiple functions. Also, being able to schedule 1:1 meetings and conduct screening interviews with candidates.
    • Ability to capture important candidate data: Capture resume data via a custom registration form and screen your candidate database easily. 
    • Event engagement capabilities: Add moments of joy across your events. Think of everything from engaging job explainer presentations, immersive workshops, quizzes, and polls; to providing job seekers the option of getting a professional LinkedIn headshot taken at a virtual photo booth. 
  • Airmeet allows you to measure and prove success for your business and other stakeholders with a 360-degree event and booth analytics. Get insights and real-time analytics into the number of job description downloads, leads generated, and interactions inside the booths.

Some things to keep in mind: Some reviews have requested that more of the features Airmeet offers should be made available on mobile, and a better payment plan option to accommodate a medium size event (150-300 registrants).

Hubilo: Pros & Cons

  • Rated highly for their reasonable pricing model and praised for their technical support, and customer service.
  • Offer additional features to encourage attendee engagement, including virtual lounges and breakout rooms.
  • They also offer great branding opportunities for sponsors with customizable sponsorship booths for career fairs.

Some things to keep in mind: There are some peer reviews commenting on the platform’s lack of 2D experience and the manual nature of the setup required (i.e having to create session by session and creating the registration form). There’s also a cap on event length on all plans except for the premium plan.

vFairs: Pros & Cons

  • The platform is feature-rich, offering detailed reports, multiple track sessions, and gamification options. 
  • Several options to customize the way you engage with your career fairs’ attendees, including chat, video chat, and 3D-connect. A reviewer on Capterra said they used the scavenger hunt and leadership to keep participants engaged and active throughout the event.

Some things to keep in mind: Some users want the chat function to be more intuitive and reported it not functioning well on the day of their event. They also would like to see more detailed reports on Zoom sessions (i.e being able to see the list of attendees and how much time they spent in each session). Lastly, there is no function for recruiters to be able to search resumes easily to find candidates that match their hiring criteria.

Zoom: Pros & Cons

  • Rated highly by the majority of mid-market businesses for ease of use, setup, and webcasting integrations.
  • Praised for its high quality 
  • Easily utilized for individual interviews, group interviews, and Zoom job fairs. 
  • Ability to host interactive sessions or smaller groups that promote audience interaction at career fairs.

Some things to keep in mind: Zoom wasn’t built as a platform for virtual career fairs. A G2 reviewer speaks to the whole process of creating a webinar, setting up the landing page, and broadcasting feeling like a ‘backward’ experience. Others comment on technical difficulties where they can be dropped from calls with no warning if the internet connection isn’t strong.  

Hopin: Pros & Cons

  • Highly rated for their customizable layout.
  • Other users praised the platform’s ability to match functionality when converting a live in-person event to a live online event. 
  • Another highly valued aspect of Hopin is their responsive development team for further improvements. 

Some things to keep in mind: They’ve received some negative feedback regarding their lack of customer service during events (i.e, no live support). Another review said the platform was not reliable enough (i.e, the video conference software had bugs) and does not have closed captioning or Facebook live integrations.

Brazen: Pros & Cons

  • Brazen has a strong track record with Fortune 500 companies and top universities looking to provide networking events and a great candidate experience in a virtual environment.
  • The platform offers a Brazen chat widget which can be embedded into careers pages on your website to facilitate conversations with candidates outside of career fairs in real-time.
  • Highly rated for the platform’s registration, website integration, and registration processes.

Some things to keep in mind: According to some G2 reviews, the built-in audio/video of this virtual job fair platform is not as stable as a platform like Zoom. And the automated system emails are clunky and not customizable.

Whova: Pros & Cons

  • One user positively described the networking experience of Whova as a ‘mini Linkedin’ where you can scroll through attendees and connect with them easily.
  • Simple to install, and manage, and has a friendly user interface.
  • Easy to create a personalized agenda for career fairs and locate recorded sessions. 
  • Facilitates live chat for Q&A during live talks to make this portion of the hiring event more seamless and efficient.

Some things to keep in mind: One reviewer talks about everything being sold as add-ons, which affects transparency around total pricing. And there is a lack of mobile app support for notifications.

PremierVirtual: Pros & Cons

  • They offer flat-rate pricing with unlimited events per license/location
  • You’re able to organize virtual and hybrid job fairs with customizable lobbies and booths. 
  • It comes with job board integrations, an interview scheduler, and real-time event analytics.

Some things to keep in mind: A G2 reviewer commented on the platform’s inability to offer a higher level of brand customizations needed for every image, title, font, and link used on the platform. Other than that, PremierVirtual got a pretty good wrap overall!

Paradox: Pros & Cons

  • Paradox is mobile-first, and you can set up a virtual hiring event within minutes. 
  • Paradox utilizes an AI Assistant (Olivia) to handle all of your event registrations, send reminders, and introduce job seekers to a recruiter.
  • Best for automating your seasonal hiring, orientation, or monthly hiring events to find qualified candidates and fill your recruiting pipeline.

Some things to keep in mind: Some G2 reviews say the job fairs tool works optimally when users have strong calendar health, which is something that can be outside your control. Also, if candidates give Olivia (the AI hiring assistant) the wrong email address, this can be tricky to fix. At the end of the day, you’re dealing with AI, which isn’t always perfect.

How to host a virtual career fair with Airmeet 

Once you’ve created an account with Airmeet, you’ll be asked to create your community and the types of events you want to host. Once you’re signed up, there are several features available to help you get your virtual career fair planning underway. Our suggestion is to start building your customized reception first to ensure you’re making the best first impression to attendees. 

One thing you’ll find is that Airmeet can be used for other HR-related functions, including virtual town halls and other internally hosted events. If you are considering hosting more virtual and hybrid events in the future, such as summits, conferences, Tradeshows, product launches, and more—all of this is possible with Airmeet. 

Having Airmeet in your virtual and hybrid events planning tech stack is best

A virtual event platform is a cost-effective and efficient hiring solution for event organizers and hiring managers looking to host virtual career fairs. They also allow for a more diverse candidate pool than in-person events, leading to more diverse teams and a more inclusive culture. 

If you want your next virtual career fair or hybrid events to feel as human as possible, drive high engagement, and deliver strong ROI, then Airmeet should be at the top of your “virtual hiring event platform” list.

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