Last updated: 14th September 2020
This policy describes how Airmeet Inc. (also referred to as “Airmeet “, “we”, “our” or “us”) will make use of your data when you use the website https://www.airmeet.com/ (“the Platform”). The Platform is a virtual events hosting technology platform which enables Hosts to organise Events and connects them with Participants for providing them services through the Platform which include the following (collectively, referred to as “Services”).
It also describes your data protection rights, including a right to object to some of the processing which Airmeet carries out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
The following definitions will apply to this Privacy Notice, and any reference to the singular includes a reference to the plural and vice versa. Capitalised terms used but not defined below have been defined elsewhere in this Privacy Notice.
Events shall mean public events (which mean events, webinars, conferences, meet-ups, festivals, concerts, organised by the Host with the intention of securing participation/Participants from the public at large) and private events (which mean events, webinars, conferences, meet-ups, organised by the Host for an identified group of Participants), collectively.
Event Content shall mean any content of an Event, (verbal, written or in audio-visual form), including material, performance, presentation, reports, graphics, sounds, information and data such as messages or files used or shared or communicated while hosting the Event in case of a Host and/or while participating in an Event, in case of a Participant, as may be applicable.
Hosts shall mean companies, businesses, organisations, (including authorised representatives of such companies, businesses, organisations) and individuals, who are registered on the Platform and who use the Platform to organise and host their Events.
Participants shall mean individuals including authorised representatives of companies, businesses, organisations registered on the Platform, desirous of attending/attending an Event and shall include any person invited by the Host to speak at an Event or exhibit or present at an Event.
We collect and process personal data about you when you interact with us, through the Platform. This includes:
Sometimes, we receive information about you from third parties. In particular: from social media providers such as Facebook, LinkedIn, Twitter or Google when you login to Airmeet using your login details from such providers. Where you link your LinkedIn profile to your Airmeet account we may receive information from your LinkedIn profile as well.
We process this personal data for the following purposes:
We have carried out balancing tests for all the data processing we carry out on the basis of our legitimate interests, which we have described above. You can obtain information on an of our balancing tests by contacting us using the details set out later in this notice.
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the following details: email@example.com.
We use data collection devices such as “cookies” on our Platform. “Cookies” are small files sited on your hard drive that assist us in providing customized services. Cookies can also help us provide information which is targeted to your interests. Our Platform uses session cookies to ensure that you have a good experience. These cookies contain a unique number, your ‘session ID’, which allows our server to recognize your computer and ‘remember’ what you’ve done on the Platform. The benefits of this are:
You only need to log in once if you’re navigating secure areas of the Platform.
Our server can distinguish between your computer and other users, so you can see the information that you have requested.
You can choose to accept or decline cookies by modifying your browser settings if you prefer. This may prevent you from taking full advantage of the Platform. We also use various third-party cookies for usage, behavioural, analytics and preferences data. The following are the cookies used on the Platform:
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We will share your personal data with Airmeet Networks Private Limited, which is our group entity, for business development purposes.
If you are a Participant, we will share your complete name, email address, designation, organisation, country, city with the Host of the relevant Event, for Event management purposes.
As part of an Event, since the Platform facilitates connection between users, your following personal data is shared with other attendees or Participants of the Event:
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.
Personal data will also be shared with third party service providers, who will process it on behalf of Airmeet for the purposes identified above. In particular, we use third party providers of website hosting, maintenance, payment aggregators, payment processors or payment gateways, auditing, data analysis, and assistance with delivery of relevant marketing messages and advertisements and to prevent, detect, mitigate, and investigate fraudulent or illegal activities related to our Services.
In the event that the business or any portion thereof is sold, transferred, merged, divested or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser and their adviser and will be passed to the new owners of the business.
Please note that any Event Content or personal data that you share or upload during any Event, either as a Participant or as a Host, accessing any of the interactive features on the Platform, including turning on your video camera or audio feature on the Platform or a message or a chat sent by you or content shared by you, can be viewed by other users participating in that Event.
Information shared by Participant directly with Host
The Host may request for certain information of the Participant during an Event organised by the Host which is in addition to the information obtained by the Platform. Such information shared by Participants with Hosts may include certain special categories of information such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health or data concerning a person’s sex life or sexual orientation. Please note that any such information shared by the Participant with the Host is being provided directly by Participant to Host and Airmeet and/ or Platform is in no manner involved in such sharing of information. Airmeet shall in no manner be responsible and/or liable for the use, misuse, or treatment of such information and this Privacy Notice does not govern any such information shared by the Participant with the Host.
During the course of our Services, we will transfer your personal data to India. However, depending on the location of the Event’s Host, your data may be transferred to other countries as well.
Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses or a vendor’s Processor Binding Corporate Rules. A copy of the relevant mechanism can be provided for your review on request to Airmeet using our contact details below.
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in both the GDPR and in the Data Protection Act 2018. We will inform you of relevant exemptions we rely upon when responding to any request you make.
To exercise any of these rights, or to obtain other information, such as a copy of a legitimate interests balancing test, you can get in touch with us using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred.
If you believe that we have infringed your rights, you have the right to complain about our processing of your Personal Data to the relevant data protection authority. You can complain in the EU member state where you live or work, or in the place where the alleged breach of data protection law has taken place. Alternatively, you can also contact us first at firstname.lastname@example.org so that we can try to address the issue internally.
For registering on the Platform by setting up and creating an account and to attend events, you will be required to provide us with certain mandatory information, which we will indicate in the form/ against the fields of information to be filled by you. Further, when you purchase a ticket or a subscription plan, as the case may be, your payment details are required to be mandatorily provided: if relevant data is not provided, then we will not be able to let you create an account, attend the Events or provide you with the Services you requested, as the case may be. All other provision of your information is optional.
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at email@example.com or by writing to Airmeet Inc, 16192 Coastal Highway, City of Lewes, County of Sussex, Delaware, 19958 USA.
We generally retain your personal data as long as you keep your account open or as needed to provide you Services and for a period of 5 (five) years after you have requested that your account is closed or if it’s been inactive for 5 (five) years. This includes data you or others provided to us and data generated or inferred from your use of our Services.
Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data so that we can respect your request in future.
Where we process personal data in connection with performing a contract or for a competition, we keep the data for 6 (six) years from your last interaction with us.